Information for Vendors

Vendors interested in information or applications for the 2019 season:  email vendor manager at  chilmarkflea@gmail.com .    Applications will be emailed to vendors March 1, with a return date of  April 15.

 Market dates for 2019, Wed and Sat 9-2 ,  June 22-Sept 7.

Vendor Registration Application 2019

Chilmark Community Church Flea Market Wednesday’s & Saturday’s; June 22 – September 7

9:00 AM – 2:00 PM

​Mailing Address: 9 Menemsha Crossroad, Chilmark, MA 02535 *************************************************************

Name:___________________________________________________________________

Address:__________________________________________________________________

City:___________________________State:____________Zip:_______________________

Phone:_________________Cell_____________________ Email:_______________________________ Emergency contact: ____________________________________________________________

Have you been a vendor in the past? _______ If yes, list years: _________________________________ Vendor Categories: Please circle ​ALL ​items that you will be selling:

Antiques Furniture Clothing Accessories Photography Art Jewelry Ceramics Wood Crafts Glass Linens Fiber Art Bags – Type: Food

Please describe ​ALL​ items you intend to sell. Items not listed will not be allowed at your booth: ________________________________________________________________________

_________________________________________________________________________

I am committing to the following flea dates: ______ ​Full season: WEDS and SATS ______ Full season: SATS ONLY
______ Full season: WEDS ONLY

Please indicate other dates: ​June:​_____________________________________ July:​ ____________________________________________________________________________ August:​ __________________________________________________________________________

Application Fee: ​There is a $50 ​non-refundable ​application fee for each participating vendor.
Please include your check and signed registration application/regulations, ​due by April 15, 2019.
Mail to: ​Chilmark Community Church; 9 Menemsha Crossroad, Chilmark MA 02535​.
All applications will be reviewed and assigned after due date and fees will be held until vendor placement has been confirmed. No hand delivered applications will be accepted.

Food Vendors: A current copy of your Board of Health Certificate(s) is required with application. Space Availability: ​First priority in choice of space will be given to full season vendors with application and check received on or before April 15, 2019. All other spaces will be assigned according to availability. Vendors will be notified by the Chilmark Flea Committee on or before May 1.

Contact Info: ​If you must be absent, please Email: ​chilmarkflea@gmail.com​, at least 48 hours in advance to avoid a fee. You may call 774-563-0016 (Vendor Manager cell)
No shows must pay $50 for their vacant spaces.
Vendor Manager: ​Annette Anthony: Cell 774-563-0016

Mailing Address​: Chilmark Church, 9 Menemsha Crossroad, Chilmark MA 02535 Chilmark Flea Market location​: 142 North Rd, Chilmark
Email: ​chilmarkflea@gmail.com

Payment: ​Payment of $50 per 12’ x 30’ space, is due upon arrival at each flea, cash or check. Vendor vehicle only is parked in this space for the duration of each flea. Due to limited parking and Flea popularity only one car per ​application ​please. ​This will be strictly enforced.

Arrival: ​Vendors may arrive between 7:10 and 8:30 AM to set up. ​No Early birds​, as the field is not managed until 7:10 a.m. Vendors who arrive past 8:45 AM will not be guaranteed a space. Vendors who arrive after 9:00 AM will not be allowed to enter the field. Once the field is in “motion”, no vehicle may enter or exit field, except in case of emergency.

Subletting​: We do NOT allow vendors to sublet their space. ​Do not offer your space to another vendor in your absence. ​We will have a “first come, first serve” wait list for vendors who were unable to secure a space for the season.

Vendor Wares: ​Vendor wares must be appropriate according to the standards set by the Chilmark Community Church UMC who sponsors this event. ​NO Vendor ​can claim an ​EXCLUSIVE ​on the selling of ​IMPORTED ​items. Please include ​ALL ​wares that you will be selling on this application, including items ​you may be selling for others​. This allows us to place vendors, with similar items, accordingly on the field. Failure to do so will result in ejection from the Flea.

Location: ​The Chilmark Flea Market is located at ​142 North Rd, Chilmark.
This privately-owned field is located across from the old schoolhouse and gas pump, between Tabor House Rd, and Tea Lane. Please be respectful of the neighbors and the Landlord’s property.

Customer Parking: ​The on-site parking is for ​customers​ coming to the Flea, and we ask vendors, who invite their visitors, to limit their stay. By doing so this enables us to offer free parking for our customers. Once the lot is full, we will initiate the ​Lot Full​ policy and sign to indicate that ​NO​ more cars will be allowed into Flea.

Inclement Weather: ​We cancel for stormy weather and all-day rain.
WE DO NOT CANCEL FOR FOG, LIGHT MIST, OVERCAST OR CLOUDY SKIES.
Vendor Manager and Flea Committee will decide by 6:15 a.m. and notify vendors by 6:30 a.m. via email if the flea will be cancelled for the day. We will email vendors ONLY if we are cancelling.
If we are open and you are absent, we will expect payment. If stormy conditions move in before 12 noon NECESSITATING CLOSING, all participating vendors will receive a credit.
I have read, signed and will mail back both the Chilmark Flea Market Registration Application 2019 and Field Regulations. Vendors operating at the Chilmark Flea Market do so at their own risk.

Name:_________________________________________________________________________

Signature:_________________________________ _________________Date:_______________ *********************************************************************************** Date received:__________________ App. fee:__________________ office use only

FIELD REGULATIONS CHILMARK FLEA MARKET 201​9 Sponsored by the CHILMARK COMMUNITY CHURCH UMC

9 Menemsha Crossroad, Chilmark, MA 02535

​IF YOU MUST BE ABSENT PLEASE EMAIL: ​Chilmarkflea@gmail.com​ ​OR CALL 774-563-0016 AT LEAST 48 HOURS IN ADVANCE TO AVOID A​ ​NO SHOW FEE OF $50.
LESS THAN 48 HOURS NOTICE, VENDORS MUST PAY FOR THEIR​ ​SPACES, REGARDLESS.

1. Wares and behavior of all vendors and their guests must be deemed suitable and acceptable by the Chilmark Community Church UMC, the Chilmark Flea Market Committee and/or the Vendor Manager.

2. NO SMOKING IS ALLOWED on site. Please ask visitors to put out and carry out smoking materials.

3. Vendors may arrive between 7:15 and 8:30AM to set up. NO EARLIER PLEASE.
Display on tables or racks which you provide. Large furniture, rugs and artifacts may be placed on ground. No other items may be laid upon the ground. ​No items can be placed outside of the assigned 12 x 30​ ​foot space. ALL TENTS MUST BE STAKED. Only ONE VENDOR vehicle will be allowed on flea​ ​field. Please do not leave any tables or other display materials on​ ​the field when you leave.

4. Food vendors must supply a trash can accessible ​to the public​, and pick up and dispose of any refuse.

5. Vendors should NOT bring their pets to the Flea.

6. Vendors must have payment of $50 cash or check ready for space rental upon arrival at the site.

If you don’t have a current 2019 signed application/regulations form or your payment is not ready, pull off to the side so other vendors may check in. Make checks payable to CHILMARK CHURCH. If you will need a receipt, other than check, please let us know at the start of the season.

7. The public is invited between 9:00 AM – 2:00 PM. All Vendors must remain on the field until ​2:00 PM​. If buyers are still on the field, you may stay as late as you wish.

8. Please pick up litter on or near your space before leaving. ​DO NOT ​put your trash, boxes, packaging, etc. in the ​PUBLIC​ trash can by the bathrooms. This is meant for the public use ONLY.

9. ​Rule Acknowledgment: ​I have read all the rules in the Application and the Field Regulations and
agree to abide by them. I understand that failure to abide by these rules will result in my being removed from the Flea Market and denied future participation in the Chilmark Flea Market. I also assume full responsibility for myself, my guests, and any property I may bring on the premises and do so at my own risk. I will not hold either the Chilmark Flea Market Committee, The Chilmark Community Church UMC and/or the Vendor Manager liable for any damages and/or theft that may occur in conjunction with or at the Chilmark Flea Market, including setup and break down times. As a vendor, I waive any and all liability of any kind. I also understand that decisions by the Chilmark Church, Chilmark Flea Market Committee and/or the Vendor Manager are final.

Name:____________________________________________________Date:_________________ Signature:_____________________________________________________________________

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