Information for Vendors

Application for 2020 will be available on March 1. For more information or to be put on a list to be emailed the application, you can email Annette, vendor manager, at chilmarkflea@gmail.com.

Chilmark Community Church Flea Market Wednesday’s & Saturday’s; June 27- September  12,  9:00 AM – 2:00 PM

CLICK TO DOWNLOAD PDF OF APPLICATION

Vendor Registration Application 2020                                                           

Chilmark Community Church Flea Market

Wednesdays & Saturdays; June 27 – September 12

9:00 AM – 2:00 PM

Mailing Address: 9 Menemsha Crossroad, Chilmark, MA 02535

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Name:___________________________________________________________________________

Mailing Address:__________________________________________________________________

City:_________________________________State:____________Zip:_______________________

Phone:_________________Cell_____________________ Email:___________________________

Emergency contact: _______________________________________________________________

Have you been a vendor in the past? _______ If yes, list years: _____________________________

Vendor Categories: Please indicate ALL categories of items that you will be selling: Antiques, Furniture, Clothing, Accessories, Photography, Art, Jewelry, Ceramics, Wood Crafts, Glass, Linens, Fiber Art, Bags (including type), Food, Other (specify). NOTE – no new jewelry vendors.

________________________________________________________________________________

Please describe ALL items you intend to sell. Items not listed will not be allowed at your booth: ________________________________________________________________________________

________________________________________________________________________________

I am committing to the following flea dates:

______ Full season: WEDS and SATS ______ Full season: SATS ONLY

______ Full season: WEDS ONLY

If not full season, please indicate dates:

June ___________________________ August ______________________________

July ____________________________ September ____________________________

Rule Acknowledgment: I have read the Application and Field Regulations and agree to abide by them. I understand that failure to abide by these rules will result in my being removed from the Flea Market and denied future participation in the Chilmark Flea Market. I also assume full responsibility for myself, my guests, and any property I may bring on the premises and do so at my own risk. I will not hold the Chilmark Flea Market Committee, The Chilmark Community Church UMC and/or the Vendor Manager liable for any damages, theft or other losses that may occur in conjunction with or at the Chilmark Flea Market, including setup and breakdown times. I also understand that decisions made by the Chilmark Church, Chilmark Flea Market Committee and/or the Vendor Manager are final.

Name: _________________________________________ Date: ________________________

Signature: ________________________________________________

2020 CHILMARK FLEA MARKET

APPLICATION RULES AND INFORMATION

Application Fee: There is a $50 non-refundable application fee for each participating vendor.

Please include your check and signed application by April 15, 2020.

Mail to: Chilmark Community Church; 9 Menemsha Crossroad, Chilmark MA 02535.

No hand-delivered applications will be accepted.

Notification: Vendors will be notified by the Chilmark Flea Committee on or before May 1 whether their application has been accepted. Please note that we typically receive many more applications than the number of spaces on the field and the Chilmark Flea Committee will make vendor selections that are in the best interest of the Flea Market.

Wait List: We will maintain a waitlist for vendors who were unable to secure a space for the season. You will be contacted by the Vendor Manager if a space becomes available.

Food Vendors: A current copy of your Board of Health Certificate(s) is required with your application.

Subletting: We do NOT allow vendors to sublet their space. Do not offer your space to another vendor in your absence.

Vendor Wares and Behavior: Wares and behavior of all vendors and their guests must be deemed suitable and acceptable by the Chilmark Community Church UMC, the Chilmark Flea Market Committee and/or the Vendor Manager.

NO Vendor can claim an EXCLUSIVE on the selling of MANUFACTURED items. Please include ALL wares that you will be selling on this application, including items you may be selling for others. This allows us to place vendors, with similar items, accordingly on the field. Failure to do so will result in ejection from the Flea.

Contact Info:

Church Mailing Address: 9 Menemsha Crossroad, Chilmark, MA 02535

Chilmark Flea Market Location: 142 North Rd, Chilmark, MA. Please note that this is a privately-owned field located across from the old schoolhouse and gas pump, between Tabor House Rd, and Tea Lane. Please be respectful of the neighbors and the Landlord’s property.

Flea Market email chilmarkflea@gmail.com

Vendor Manager Cell: 774-563-0016

2020 CHILMARK FLEA MARKET

FIELD REGULATIONS

1. Payment: Vendors must have payment of $50 cash or check ready upon arrival at the site for each 12 x 30 foot space. Make checks payable to Chilmark Church. If you don’t have your payment ready, please pull to the side so you don’t hold up other vendors.

2. Absence from a booked Flea Date: If you must be absent, please email the Vendor Manager at least 48 hours in advance. Notifications made less than 48 hours in advance must pay $50 for their vacant space

3. Inclement Weather: We cancel for stormy weather and all-day rain.

WE DO NOT CANCEL FOR FOG, LIGHT MIST, OVERCAST OR CLOUDY SKIES.

Vendor Manager and Flea Committee will decide by 6:15 a.m. and notify vendors by 6:30 a.m. via email if the flea will be canceled for the day. We will email vendors ONLY if we are canceling.

If we are open and you are absent, we will expect payment. If stormy conditions move in before 12 noon NECESSITATING CLOSING, all participating vendors will receive a credit.

4. Arrival and Setup: Vendors may arrive between 7:10 and 8:30 AM to set up. No Early birds, as the field is not managed until 7:10 a.m. Vendors who arrive past 8:45 AM will not be guaranteed a space. Vendors who arrive after 9:00 AM will not be allowed to enter the field. Once the Flea Market has opened, no vehicle may enter or exit field, except in case of emergency.

The Public is invited between 9:00 AM – 2:00 PM. All vendors must remain on the field until 2:00 PM.

You are responsible to bring tables or racks to display your goods. Large furniture, rugs and artifacts may be placed on the ground. No items can be placed outside of the assigned 12 x 30 foot space.

5. Customer Parking: Vendors are allowed one vehicle per space and the vehicle must be in the assigned space. The on-site parking is for customers coming to the Flea, and we ask vendors who invite visitors to limit their stay. By doing so this enables us to offer free parking for our customers. Once the lot is full, we will initiate the Lot Full policy and sign to indicate that NO more cars will be allowed into Flea.

6. Food vendors must supply a trash can accessible to the public. All vendors should pick up litter on or near your space before leaving. DO NOT put your trash, boxes, packaging, etc in the trash can by the bathrooms. This is meant for public use ONLY.

7. Smoking is not allowed on the vendor field. Please ask visitors to put out and carry out smoking materials. Smoking is allowed off the vendor field but should be far enough away from the field so it does not impact vendors or shoppers.

8. Vendors should NOT bring their pets to the Flea.

Payment: ​Payment of $50 per 12’ x 30’ space, is due upon arrival at each flea, cash or check. Vendor vehicle only is parked in this space for the duration of each flea. Due to limited parking and Flea popularity only one car per ​application ​please. ​This will be strictly enforced.

Arrival: ​Vendors may arrive between 7:10 and 8:30 AM to set up. ​No Early birds​, as the field is not managed until 7:10 a.m. Vendors who arrive past 8:45 AM will not be guaranteed a space. Vendors who arrive after 9:00 AM will not be allowed to enter the field. Once the field is in “motion”, no vehicle may enter or exit field, except in case of emergency.

Subletting​: We do NOT allow vendors to sublet their space. ​Do not offer your space to another vendor in your absence. ​We will have a “first come, first serve” wait list for vendors who were unable to secure a space for the season.

Location: ​The Chilmark Flea Market is located at ​142 North Rd, Chilmark.
This privately-owned field is located across from the old schoolhouse and gas pump, between Tabor House Rd, and Tea Lane. Please be respectful of the neighbors and the Landlord’s property.

Customer Parking: ​The on-site parking is for ​customers​ coming to the Flea, and we ask vendors, who invite their visitors, to limit their stay. By doing so this enables us to offer free parking for our customers. Once the lot is full, we will initiate the ​Lot Full​ policy and sign to indicate that ​NO​ more cars will be allowed into Flea.

Inclement Weather: ​We cancel for stormy weather and all-day rain.
WE DO NOT CANCEL FOR FOG, LIGHT MIST, OVERCAST OR CLOUDY SKIES.
Vendor Manager and Flea Committee will decide by 6:15 a.m. and notify vendors by 6:30 a.m. via email if the flea will be cancelled for the day. We will email vendors ONLY if we are cancelling.
If we are open and you are absent, we will expect payment. If stormy conditions move in before 12 noon NECESSITATING CLOSING, all participating vendors will receive a credit.
I have read, signed and will mail back both the Chilmark Flea Market Registration Application 2019 and Field Regulations. Vendors operating at the Chilmark Flea Market do so at their own risk.

 

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