Information for Vendors

Vendor Registration Application 2018
Chilmark Community Church Flea Market
Wednesday & Saturday; June 23- September 1
Extended Flea Saturday Only September 8, 15, 22, 29
9:00 AM – 2:00 PM
Mailing Address: 9 Menemsha Crossroad, Chilmark, MA 02535
Name:_____________________________________________________________________
Address:___________________________________________________________________
City:___________________________State:____________Zip:_______________________
Phone:_________________Cell__________________Email:_________________________
Emergency contact: ____________________________________________________________
Have you been a vendor in the past? _______ If yes, list years: __________________________
Vendor Categories: Please circle ALL items that you will be selling:
Please Note: No new Jewelry Vendors accepted for 2018 Season
Antiques Furniture Clothing Accessories Photography Art
Ceramics Wood Crafts Glass Linens Fiber Arts Bags
Please describe other items you intend to sell. Items not listed will not be allowed at your booth: _________________________________________________________________________
Jewelry Type (Be specific): __________________________________________________________
I am committing to the following flea dates: _____ Full season – SATS ONLY
______ Full season SATS/ WEDS _____ Full season – WEDS ONLY
September Saturday Only: _____8 _____15 ______22 _____29
Please indicate other dates_____________________________________________________________
Application Fee: There is a $50 non-refundable application fee for each participating vendor.
Please include your check and signed registration application/regulations, due by April 15, 2018.
Mail to: Chilmark Community Church; 9 Menemsha Crossroad, Chilmark MA 02535.
All applications will be reviewed and assigned after due date and fees will be held until vendor placement has been confirmed. No hand delivered applications will be accepted.
Food Vendors: A current copy of your Board of Health Certificate(s) is required with application.
Space Availability: First priority in choice of space will be given to full season vendors with application and check received on or before April 15, 2018. All other spaces will be assigned according to availability. Vendors will be notified by the Chilmark Flea Committee on or before May 1.
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Payment: Payment of $50 per 12’ x 30’ space, is due upon arrival at each flea, cash or check. Vendor vehicle only is parked in this space for the duration of each flea. Due to limited parking and Flea popularity only one car per application please. This will be strictly enforced.
Arrival: Vendors may arrive between 7:15 and 8:30 AM to set up. Vendors who arrive past 8:45 AM will not be guaranteed a space. Vendors who arrive after 9:00 AM will not be allowed to enter the field. Once field is in “motion”, no vehicle may enter or exit field, except in case of emergency.
Sub-Letting: Please do not offer your space to another vendor in your absence. We will have a “first come, first serve” wait list for vendors who were unable to secure a space for the season.
Vendor Wares: Vendor wares must be appropriate according to the standards set by the Chilmark Community Church UMC who sponsors this event. NO Vendor can claim an EXCLUSIVE on the selling of IMPORTED items. Please include ALL wares that you will be selling on this application, including items you may be selling for others. This allows us to place vendors, with similar items, accordingly on the field. Failure to do so may result in ejection from the Flea.
Location: The Chilmark Flea Market is located at 142 North Rd, Chilmark.
This privately-owned field is located across from the old schoolhouse and gas pump, between Tabor House Rd, and Tea Lane. Please be respectful of the neighbors and the Landlord’s property. New this year will be a LOT FULL policy and sign to indicate that no more cars will be allowed into Flea.
Contact Info: If you must be absent, please Email: chilmarkflea@gmail.com, at least 48 hours in advance to avoid a fee. You may call 774-563-0016 (Vendor Manager cell)
No shows within 48 hours must pay $50 for their vacant spaces.
Weather: Please call for day of info ONLY: Annette cell: (774) 563-0016
Vendor Manager: Annette Anthony: Cell 774-563-0016
Mailing Address: Chilmark Church, 9 Menemsha Crossroad, Chilmark MA 02535
Chilmark Flea Market location: 142 North Rd, Chilmark
Email: chilmarkflea@gmail.com
Inclement Weather: We cancel for stormy weather and all-day rain.
WE DO NOT CANCEL FOR FOG, LIGHT MIST, OVERCAST OR CLOUDY SKIES.
Please call Annette after 6:30 AM (774-563-0016) for info about cancellations.
If we are open and you are absent, we will expect payment. If stormy conditions move in before 12 noon NECESSITATING CLOSING, all participating vendors will receive a credit towards their next flea.
Thank you for your time, efforts, energy and cooperation.
I have read, signed and will mail back both the Chilmark Flea Market Registration Application 2018 and Field Regulations. Vendors operating at the Chilmark Flea Market do so at their own risk.
Name:_________________________________________________________________________
Signature:_________________________________ _________________Date:________________
office use only: Date received:__________________ App. fee:_____________
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FIELD REGULATIONS
CHILMARK FLEA MARKET 2018
Sponsored by the CHILMARK COMMUNITY CHURCH UMC
9 Menemsha Crossroad, Chilmark, MA 02535
1. Wares and behavior of all vendors and their guests must be deemed suitable and acceptable by the Chilmark Community Church UMC, the Chilmark Flea Market Committee and/or the Vendor Manager.
2. NO SMOKING IS ALLOWED on site. Please ask visitors to put out and carry out smoking materials.
3. Vendors may arrive between 7:15 and 8:30AM to set up. Display on tables or racks which you provide. Large furniture, rugs and artifacts may be placed on ground. No other items may be laid upon the ground. No items can be placed outside of the assigned 12 x 30 foot space. ALL TENTS MUST BE STAKED. Only ONE VENDOR vehicle will be allowed on flea field. Please do not leave any tables or other display materials on the field when you leave.
4. Food vendors must supply a trash can accessible to the public, and pick up and dispose of any refuse.
5. Vendors should NOT bring their pets to the Flea.
6. Vendors must have payment of $50 cash or check ready for space rental upon arrival at the site. If
you don’t have a current 2018 signed application/regulations form or your payment is not ready, pull off to the side so other vendors may check in. Make checks payable to CHILMARK CHURCH. If you will need a receipt, other than check, please let us know at the start of the season.
7. The public is invited between 9:00 AM – 2:00 PM. All Vendors must remain on the field until 2:00
PM. If buyers are still on the field, you may stay as late as you wish.
8. Please pick up litter on or near your space before leaving. DO NOT put your trash, boxes, packaging,
etc. in the PUBLIC trash can by the bathrooms. This is meant for the public use ONLY.
9. IF YOU MUST BE ABSENT PLEASE EMAIL: Chilmarkflea@gmail.com OR CALL 774-563-0016 AT LEAST 48 HOURS IN ADVANCE TO AVOID A NO SHOW FEE OF $50. LESS THAN 48 HOURS NOTICE AND VENDORS MUST PAY FOR THEIR SPACES.
10. Rule Acknowledgment: I have read all the rules in the Application and the Field Regulations and
agree to abide by them. I understand that failure to abide by these rules will result in my being removed
from the Flea Market and denied future participation in the Chilmark Flea Market. I also assume full responsibility for myself, my guests, and any property I may bring on the premises and do so at my own risk. I will not hold either the Chilmark Flea Market Committee, The Chilmark Community Church UMC and/or the Vendor Manager liable for any damages and/or theft that may occur in conjunction with or at the Chilmark Flea Market, including set up and break down times. As a vendor, I waive any and all liability of any kind. I also understand that decisions by the Chilmark Church, Chilmark Flea Market Committee and/or the Vendor Manager are final.
Name:____________________________________________________Date:______________________
Signature:_____________________________________________________________________

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